This free sample resume for an administrative officer has an accompanying sample administrative officer cover letter and sample administrative officer job advertisement to help you put together a winning job application.
Thomas Vance
36 Ginger St
Nyland VIC 3537
M: 0400 000 000
E: [email protected]
Career Objective
Highly experienced and motivated administration specialist with extensive experience working in a tertiary education setting. Looking for a stimulating role where I can apply my enthusiasm, professionalism and thorough approach to support an academic team.
Education
Diploma of Business Administration
Online
OTEN (TAFE)/SEEK Learning
Completed: 2004
High School Certificate
Nyland, VIC
Nyland High School
Graduated: 2004
Key Skills and Abilities
Excellent time management skills
Proven ability to effectively manage multiple responsibilities in a busy environment and to identify urgent tasks, ensuring they are prioritised and completed in a timely and accurate manner.
Ability to work under pressure
Highly experienced at operating in high-pressure situations where I have been required to carry out complex tasks within a short timeframe. I have experience processing highly technical information, and I remain calm and maintain a high standard of work when under pressure.
Employment History
September 2010 – Present:
Administrative Officer, Research Integrity Office
University of Victoria
Melbourne, VIC
Responsibilities:
- Manage administration tasks for Committee meetings, including compiling agendas, recording minutes and drafting correspondence based on meeting outcomes.
- Document and file ethics applications submitted by researchers and maintain an up-to-date database of Committee outcomes, grant applications and reporting information
- Update website content using custom-built content management system
- Reconcile expenses and payment of office accounts
- Process questions from Research staff and provide answers to their queries in an accurate and timely manner
- Conduct inspections of office premises to ensure facilities comply with OH&S standards
Achievements:
- Suggested and successfully implemented TRIM electronic filing system, leading to an almost entirely paperless office
- Implemented an effective system of digitally recording meeting minutes and filing these entries, boosting accuracy and efficiency
- Suggested and obtained first aid kits for the office to ensure OH&S compliance
March 2007 – October 2010:
Administrative Officer, Royal Prince Harry Hospital
Research Development
Melbourne, VIC
Responsibilities:
- Provided administrative assistance to several hospital committees and sub-committees
- Drafted correspondence based on committees’ meeting outcomes and generated correspondence and reports to satisfy annual reporting requirements
- Documented the receipt of official documents and filed them efficiently before updating the hospital database with new information
- Maintained computer records of grants awarded to staff
- Maintained office equipment and supply of general stationery, and ordered repairs and servicing of machinery as required
- Answered department telephone in a polite and professional manner, directing calls where appropriate and taking and delivering accurate messages
Achievements:
- Overhauled the office filing system to gain easier access to records and increase efficiency
- Trained office staff in the use of this streamlined system
Professional Development
2010 Spendvision Expense Management System
2010 Content Management Systems for Database Administrators
2007 Medical Terminology Course – Royal Prince Harry Hospital
References
Available upon request.
